To-do lists, planners, planning pages – hard copy or electronic – are tools we use to manage the many details of our lives. The more segments of our lives there are, the more things there are to remember and to do. Home, school, work, volunteer commitments, side business, personal care and development… and more. Sometimes it is all pretty overwhelming. All of these things cause us to experience overwhelm fog.
There are major projects and undertakings that we need to do over weeks or months as well as simple tasks that are urgent and lots in between. The major projects have many smaller parts and tasks that ideally will be spread over time to avoid last minute overload, panic and less-than-ideal quality. How do you deal with all of this?
Are you someone who adopted a system of keeping track of and accomplishing things years ago, found that it worked at least adequately and have continued to use it to the present time?
Are you someone who tries different approaches and systems as you hear about them and never settle on one consistent way to operate?
Are you someone who eschews systems and may make simple lists but not much more?
Are you someone who absolutely writes down everything that you want to do and has voluminous lists all the time?
Looking at options to manage the details of life can be very beneficial to our focus and ability to feel at least moderately in control and to have some peace as we move through our busy days and weeks. There are multitudinous options available that are geared toward different people’s ways of thinking, organizing information, and even personality.
Rather than examine those major options, which is a huge undertaking, I suggest beginning with a short-term approach which can help with the tasks that really don’t take that long to do. Having a way to manage that seemingly unending volume of items, whether they are in the daily/weekly tasks that always need to be done or are steps to larger projects, can help clear the overwhelm fog.
I remember the idea of writing each of those tasks on a small slip of paper and putting them in a large jar. Then, as you have time to do a simple item or two, you reach into the jar and grab one out and get it done. I always thought that was a pretty good idea, but never actually did it.
Here’s a similar approach that I recommend, using a “10 Minute Tasks” tool. This is shorthand for tasks that are quick to do, usually 10 minutes or less. If it takes more than 10 minutes but is still brief, it can be completed. Or if once you start, it is clear that for some reason it will take longer, you can consider putting it off to when you have more time. The idea is to accomplish those short tasks and check them off. It can be amazing the impact this has on the overwhelm fog.
You can try this out with a sample journal page, which you can download and copy. The sample also includes a list of 100 10 minute tasks to stimulate the creation of your own list. Click here to get your samples:
Would you like the full set of pages to work with? Email me at firstname.lastname@example.org and request them. You can make multiple copies and use them as much as you would like.