Are you looking for strategies and techniques to be more efficient and productive? Many of us are managing more and/or different responsibilities than we were a year ago. Things continue to change. Are you looking for new things to try that will make things just work better as you go about your daily life? Check out the Pomodoro Technique for managing time and increasing productivity. Perhaps you have never heard of it, or perhaps it’s something you tried in the past. It may be beneficial to circle back around to see if it is useful in your present situation – or if it is new to you, try it out.
The Pomodoro Technique is a popular and long-used (for over 30 years) approach that utilizes alternating periods of work and short breaks to maximize how much you get done each day. Each work period is called a pomodoro, from the Italian word for ‘tomato.’ Francescco Cirillo created the technique as a university student and named it after the tomato-shaped kitchen timer he used. (Thus the graphic at the top if this post!)
The concept doesn’t sound too earth-shattering, but its structure is effective and many people find they feel surprisingly good at the end of the day – rather than feeling exhausted at the end of a day of productivity.
The basic technique or pattern is 25 minutes of work and a five-minute break. After four cycles of this, you take a longer 30-minute break.
Taking regular breaks gives your brain a chance to relax and reset. Knowing that you only have to work for a short period of time makes it much easier to stay engaged and motivated. What could be simpler?
The technique works well with intellectual, manual, and creative tasks. You can use it for housework, homework and studying, as well as many job-related tasks. You’ll find that you can accomplish much more in 25 minutes than you ever thought. The Pomodoro Technique will also enhance your ability to focus and concentrate.
Tips for Effectively Using the Pomodoro Technique
Utilize a timer. It’s a mistake to keep one eye on the clock while you’re trying to get your work done. Use a timer and position it so you co see if can’t see it. You can use your cell phone, computer, or a physical timer.
- There are several specialized programs and apps for your computer or cell phone available online. They incorporate your work time, break time, and longer breaks. Search for “pomodoro productivity timer.”
- The use of a timer is critical. It provides a sense of urgency and the knowledge that you’ll get a break soon. See how much you can get done in 25 minutes. You’ll be surprised.
Experiment with different intervals. Many people thrive with the traditional schedule of 25 minutes of work alternated with five-minute rest breaks. Others do well with 50 minutes of work and 10-minute breaks. See which works best for you. Consider trying other options, too. You may find that certain tasks work better with longer or shorter intervals. It’s important to experiment and be flexible in your approach.
Ensure that you take a longer break every two hours. This can be 15-30 minutes in length. It’s a good idea to move around. Get a drink of water or take a short walk. Avoid skipping this longer break. It will really pay off later in the day! You’ll have more energy and maintain your ability to focus.
Avoid distractions. Part of the effectiveness of the technique is from focusing intently on the task at hand. You’ll have a quick break in just a few minutes, so keep your mind on track. Let others know you don’t want to be disturbed. Remember, you’re not doing anything but your work for the next 25 minutes
That’s all there is to it. Give the Pomodoro Technique a try for a few days and compare how much you get done, and how good you feel, to your normal day. See if you find it effective and feel more refreshed at the end of the day as many people do.
Tools and More Information
The Pomodoro Technique is a straightforward approach; yet there are tools to facilitate its success for you. As noted above, phone apps are available. Some advocate using a physical timer rather than a phone app. Simple kitchen timers can work and there are timers specifically designed for this purpose – like cube timers. Check out the options here: https://amzn.to/36jIX57 Books with more information and planners are available there also.